TITLE: Administrative Assistant (Accounting Department)

REPORTS TO: TraverseCONNECT Director of Finance and Administration

EMPLOYMENT STATUS: Part Time, Hourly

JOB DESCRIPTION:

This position requires a highly organized, motivated, friendly, and energetic person to contribute to TraverseCONNECT and its divisions in a range of administrative responsibilities, bookkeeping, office support, and data management.  This individual will work up to 25 hours per week, not to exceed 40 hours per week without authorization from supervisor.

JOB DUTIES & RESPONSIBILITIES:  Include but are not limited to the following:

Database

  • Work with staff on any special projects needing completion within Chamber Master (Chamber industry specific CRM system).
  • Daily mine the membership data to assure information is accurate and current
  • Make changes and updates to CRM system as requested by the Director of Finance and Administration
  • Notify Director of Finance and Administration of any discrepancies in data
  • Prepare any reports as requested by management and staff
  • Monitor mass emails to ensure bounce back emails are addressed and provide report of unopened emails
  • Other duties as assigned

Accounts Receivable

  • Record all payments in Chamber Master and generate daily report of payments received including cash, checks and credit cards
  • Apply member payments to invoices in QuickBooks
  • Generate monthly Chamber membership invoices for current and past due account and distribute to Chamber members
  • Distribute monthly communication letters to members regarding retention
  • Track member advertising and generate invoices
  • Track and invoice for use of printer/copier
  • Generate miscellaneous invoices as request
  • Responsible for dropping past due memberships and writing off the invoices monthly
  • Other duties as assigned

Support to Director of Finance & Administration

  • Post monthly loan payments in Quick Books for Venture North Funding & Development
  • Monthly reconciliation of credit card statements
  • Update financial section of staff dashboard
  • Maintain filing for accounting
  • Prepare grant reporting as needed
  • Other bookkeeping needs as requested by the Director of Finance and Administration

Building Maintenance

  • Coordinate maintenance of office equipment
  • Coordinate & manage building maintenance
  • Assist in annual requests for vendor bids
  • Other duties as assigned

QUALIFICATIONS:

Education & Experience

  • Previous secretarial/clerical experience in a professional office environment
  • Experience with data management
  • Excellent knowledge of Microsoft Office products, specifically Word and Excel
  • An associate’s degree or equivalent combination of education and work experience in accounting or data processing is preferred but not required

Personal Characteristics and Requirements

  • Positive, team-oriented individual
  • Well organized, attention to detail, and ability to maintain confidential information
  • Excellent verbal, written, analytical, and interpersonal skills
  • Ability to work on multiple projects, meet deadlines, organize, and prioritize assignments

Please send cover letter and resume to jobsearch@traverseconnect.org